Today turned into an exploration of the best tools to help manage my time. So many tools, so little time! What started as an adventure into time management and productivity solutions has ultimately left me overwhelmed. Working to devise the ultimate system to pump up my productivity and organization I explored dozens of different utilities and combinations of those utilities, not getting very far in the process. This is definitely a case where the more options that are available the less likely a simple solution emerges.I’ve explored:
- Todo list managers (RememberTheMilk)
- Calender systems (iPhone, Google Calender, iCal, Plaxo)
- Project management (BaseCamp)
- Time tracking (RescueTime)
- Notes (Mail notes, iPhone notes, Google notes)
I’m left with more questions than answers. Should I take my notes with iPhone notes and have them sync to Mail.app daily or should I use Google notes and have immediate access to my note from the web? What if the internet is slow, will I just default to iPhone notes? Should I use a private twitter account for notes and use SMS from the phone and IM from the macbook? Maybe being logged into Jabber/AIM to send twitter messages when at the laptop isn’t a good idea and I should just use the nifty twitter dashboard widget…
RememberTheMilk looks like a fabulous application for personal todo lists but is it robust enough to handle projects like BaseCamp? Is their room for both or should I try to use only one of these applications? How about calender integration? Should I setup a Plaxo account and use Google calender when I’m away from the computer and use iCal on the laptop because of the iPhone integration? If I update the calender on the web from google calender will the fact it doesn’t automatically get pushed to my iPhone calender be an annoyance?
Furthermore… Should I not be trying to mix and match solution from different sources? If I go the Google route should I stick with Gmail, Google Calender, Docs, Reader, etc? If I go the apple route should stick to iCal, Mail, etc? Where does this leave applications that look great but don’t fall into either camp? Am I left with decideing which route to go based on the integration into either system? Is mixing and matching inherently a bad idea? Should the fact I’ve bought into apple hardware, iPhone and MacBook dictate my decision? But I love the idea of never having to sync because of being always on, which is why Google apps are so appealing… But ATT internet sucks on the iPhone and not being able to access Google apps would be torture… Speed is also an issue.
As you can see getting everything to work together, choosing the right utilities and keeping the whole system simple enough to actually stick with seem to be real challenges. I’m sure someone out there would recommend that I ditch all the tech and get a MoleSkine journal. Maybe they are right…
The simplest solution is always best, but attempting to devise the ultimate solution is far too seductive to ignore.
A final thought for a future post. My main struggle, besides the fact that I’ve chosen to explore the area of time management instead of working to manage my time is the center of a paradigm shift occurring before my very eyes. The iPhone embodies two competing paradigms within the same simple device. Applications can exist both in software running on the iPhone’s OS and as web applications. Google’s suite of utilities on the web are directly competing with the native iPhones applications (and hacked ones). The pros and cons are clear. With a webapp I can access my application from any computer, the software follows me wherever I go… The problem is that high-speed, totally reliable internet isn’t always available. The iPhone software is always fast, quick to access (no browser navigation) and always available, yet you have to connect to a computer to sync and the software doesn’t follow you anywhere, it’s just on your phone and laptop.
Thought experiment: What if the only software on the iPhone was Safari and Wifi was ubiquitous? The ultimate mobile thin client. No memory, no software besides a browser, all voip, all open. Instead of Android, another specialized OS for mobile phones all I want is coast to coast reliable wifi and a device that does a single thing well, let me browse the web.
Adobe is trying to meld the connected and unconnected world of webapps… A similar melding is what we need on the iPhone. Let everything be a webapp, but allow those webapps to behave properly without an internet connection.
(This post needs serious re-factoring… I predict a future challenge will be deciding whether to revise this post into a decent article or move on)
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